Assistant Company Secretary

Company:  Endeavour Mining
Location: London
Closing Date: 14/07/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
ABOUT USEndeavour Mining plc is one of the world’s senior gold producers and the largest in West Africa, with operating assets across Senegal, Cote d’Ivoire and Burkina Faso and a strong portfolio of advanced development projects and exploration assets, in the highly prospective Birimian Greenstone Belt across West Africa. We are committed to attracting and retaining top talent by providing a dynamic workplace that offers a range of experiences and career development opportunities and one that is respectful and inclusive. We operate in a number of diverse jurisdictions and recognise that our operations blend a wide range of nationalities, cultures and abilities. Endeavour Mining is admitted to listing and to trading on the London Stock Exchange and the Toronto Stock Exchange.JOB PURPOSEThe purpose of this role is to support the delivery of a first-class service to the business across the full range of governance and company secretarial requirements of a global FTSE 250 and Toronto Stock Exchange listed plc. A key member of the Corporate Secretariat team, this individual will provide robust, timely and professional support to the Company Secretary and deliver excellent company secretarial service to Endeavour Mining Plc and its subsidiaries. The individual will have an opportunity to work across the full range of Corporate Secretariat activities and work closely with senior management and the Board. The right candidate will have a good technical knowledge and experience of working in a listed plc environment and will be expected to apply their expertise to improving processes, responding to business needs and taking the function forward.

KEY ACCOUNTABILITIES The team is responsible for governance, running the programme of Board and Committee meetings and ensuring compliance with the legal and regulatory requirements associated with a UK and Toronto Stock Exchange listed plc. The team works closely with the Investor Relations, Treasury and Finance functions and provides guidance on governance and compliance, including corporate reporting and statutory compliance. There is ongoing communication with the business in relation to the governance of subsidiary entities across the world. Although responsibilities within the team reflect the core regulatory requirements of a global listed plc and the key events associated with the annual financial cycle, the team’s priorities are constantly changing to align with the needs of the business. The emphasis is on providing a high-quality service. The Company Secretary will work closely with the new team member to help him or her to become familiar with the role and the Group. This means that the role will develop at pace with the individual and there is great scope for broadening and extending experience.Responsibilities will typically include the following:Board supportSupporting the Company Secretary in managing the annual programme of Board and Committee meetings including drafting agendas and Board and Committee papersAssisting with the induction and appointment of new directorsActing as secretary to one or more board committees as may be directed by the Company Secretary from time to time including preparing agendas and minutesActing as secretary for UK and Cayman Island subsidiariesof PLC Directors’ Interests Register.for Director and PDMRs year-end disclosures.Corporate governance Taking a leading role as part of a team to deliver on the corporate governance requirements for the Company, ensuring compliance with the Group’s UK and TSX listing continuing obligations including maintaining accurate insider lists, notifying employees of closed periods and drafting, proofing and publishing stock exchange announcementsHelping with the preparation of the Corporate Governance Report and Directors’ report in the annual report and proofing and providing editorial input Supporting the year end processPlaying a key role in the delivery of the AGMAdvising the Company Secretary and key stakeholders on corporate governance developments, staying abreast of key changes.Share registrationMaintaining accurate records relating to share capital, ensuring that the information held is up to date and accurateMain point of contact with registrars, taking responsibility for shareholder/registration matters and shareholder communications.Additional responsibilitiesInvolvement in administration of the non-UK subsidiaries across all regions and ensuring that we have up to date records in Diligent entities for these companiesCompanies Act compliance for the UK subsidiary companies (approximately five companies)Systems, processes and ad-hoc projectsAssisting on corporate projects that may arise from time to time, including company name changes, director changes, acquisitions, disposals and restructuring and other Group Treasury and Group Tax driven projectsOversight of group statutory records on Diligent Entities QUALIFICATIONS AND EXPERIENCEAt least 5 years’ experience in Corporate Secretariat function, including time with a UK listed plc. Experience at a Toronto or US listed company would also be beneficial.Experience of the UK Companies Act, UK Corporate Governance Code and the Listing Rules, Disclosure Guidance and Transparency Rules and the Market Abuse Regulation. COMPETENCY

Able to independently manage a diverse workload and prioritise in a fast-paced environmentTakes ownership, works with a sense of urgency, continuously reprioritising competing priorities in relation to a large and varied workloadNatural team player, comfortable working as part of a small team (Legal and Co Sec)Good drafting skills and attention to detailGood working knowledge of Microsoft Office, Board book software and entity management systems and ability to learn IT systems/software used to facilitate the department’s work.
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