PA / Ops Manager: Maternity leave cover - 6 months

Company:  Forsman & Bodenfors LDN
Location: London
Closing Date: 13/07/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
F&B London is a rapidly growing, ambitious, and creative advertising agency that thrives on innovation and excellence. We are looking for an exceptional individual to join our team as a Personal Assistant and Operations Manager, supporting our CEO and Chief Creative Officer.ResponsibilitiesPersonal Assistant:- Provide high-level administrative support to the CEO and ECD.- Manage calendars, schedule appointments, and coordinate meetings. Acting as a gatekeeper of diaries and protecting time where possible.- Handling international travel arrangements including flights and accommodation.- Assist in preparing creative decks and other documentation.- Act as a liaison between the leadership team and the wider agency.- Manage confidential and sensitive information with discretion.- Handle personal tasks and errands for the leadership team to ensure seamless operations.- Complete timesheets and expenses weekly. Operations Manager:Office operations- Manage the day to day running of the office, with the support of our Office Manager who works 1 day a week.- Oversee the daily operations of the agency to ensure efficiency and effectiveness, working closely with and supporting the Operations Director to manage agency resourcing.- Implement and maintain office policies and procedures.- Coordinate office maintenance, supplies, and equipment.- Working with the Finance Director to budget and manage financial responsibilities related to office management.- IT set up for new joiners and off boarding for leavers.- Booking all agency travel and accommodation for production shoots. HR:- Manage and oversee the agency’s HR operations, including recruitment, onboarding, and employee relations.- Manage all benefits for the agency including; administering pensions, managing holidays, working with the Finance Director for monthly payroll and working with our brokers on taxable benefits and our yearly renewals.- Foster a positive and inclusive work environment.- Acting as the main contact for freelance and responsible for freelance recruitment and booking extra resource hires. Skills:- Essential experience as a Personal Assistant.- Desirable experience working as an office manager or operations Manager in a creative advertising agency.- Familiarity with HR processes and best practices.- Strong organisational and multitasking skills.- Excellent communication and interpersonal abilities.- Ability to work independently and proactively solve problems.- Proficiency in google, microsoft and adobe software and tools.- Flexibility to adapt to a dynamic and fast-paced work environment. Requirements:- Minimum 2 years of experience in a similar role.- Knowledge of the advertising industry and/or agency dynamics. What We Offer- An exciting and collaborative work culture within a rapidly growing agency.- 25 days annual holiday plus Christmas and New year agency closure.- Competitive benefits package including private medical and dental, life assurance, income protection.The closing date for all applications is on Friday 31st May.Interviews will be held w/c 4th JuneStart date, July 8th
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Forsman & Bodenfors LDN
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